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Guide

Google Calendar appointment schedule: step-by-step setup

Google Calendar can host its own booking page, called an appointment schedule. Here is how to set one up, what each setting does, and where it falls short.

By RevboundUpdated
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Quick answer

On a computer, open Google Calendar, click Create, then Appointment schedule. Set a title, duration and weekly availability, adjust the scheduling window and buffers, set up the booking page and form, and click Save. Share the booking page link.

You need a personal Google Account or a Workspace account and a computer; schedules cannot be created in the Android or iPhone app. Some features need an eligible Google Workspace or Google One plan (Google Calendar Help).

How to create an appointment schedule

  1. Open Google Calendar on a computer.
  2. At the top left, click Create, then Appointment schedule.
  3. Add a title and choose the appointment duration.
  4. Set your general weekly availability and time zone.
  5. Adjust the scheduling window, availability for specific dates, and booked appointment settings.
  6. Click Next, set up the booking page, then click Save.

Settings worth knowing

SettingWhat it does
Scheduling windowMaximum and minimum notice; the default minimum is 4 hours
Buffer timeGap between appointments
Maximum bookings per dayCaps your daily meetings
Check calendars for availabilityHides times you're already busy
Co-hostsShare the schedule with teammates in your domain
Booking formName, email and custom questions; optional email verification
RemindersUp to 5 reminder emails
PaymentsConnect Stripe to charge for appointments

Source: Google Calendar Help, "Create an appointment schedule".

Why no times showThe default 4-hour minimum lead time means your booking page may show nothing for today right after you create it.

Limits

  • Created on a computer only.
  • Reminder email text cannot be edited.
  • Co-hosts must be in your domain.
  • No round-robin routing or CRM sync like dedicated schedulers.

If you need those, compare Calendly vs Google Calendar and the best Calendly alternatives.

Using it for sales meetings

A booking link still asks the prospect to click and choose. In cold email, Revbound reads your Google Calendar, offers two or three free times in the reply, and books the slot the prospect picks.

Connect Google Calendar and your sequencer, and Revbound books meetings straight from replies.

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FAQ

Is Google Calendar appointment schedule free?

You can create one with a personal Google Account or Workspace account. Google says some features need an eligible Workspace or Google One subscription.

Can I create an appointment schedule on my phone?

No. Google says schedules must be created on a computer.

Why does my booking page show no availability?

By default there is a 4-hour minimum lead time, and busy times on checked calendars are hidden.

Can Google Calendar send booking reminders?

Yes, up to 5 reminder emails, though you cannot edit their text.