Lifetime deal Pay once: $149, no monthly bill ever 30d 00h 00m 00s Claim it
Start free trial
Log inStart free trial
Blog

Follow up email after a meeting: 6 templates that confirm the next step

A good follow up email after a meeting turns a nice conversation into a decision. Here is what to include, when to send it, and six templates you can copy.

By RevboundUpdated 6 templates
Summarize withChatGPTPerplexityClaude
Quick answer

Send your follow up the same day or the next morning. Thank them in one line, recap the two or three points you agreed, list who does what by when, and confirm the next meeting or decision date.

People forget most of a meeting within a day. Your follow up becomes the record of what was agreed, so make it easy to scan and easy to forward.

What to include in a follow up email after a meeting

  • A one-line thank you.
  • A short recap of decisions, not a transcript.
  • Action items with an owner and a date.
  • Any files or links you promised.
  • The next step, with a date or two time options.

6 follow up email templates after a meeting

1. Client or prospect meeting

Template 1Same day

Subject: Recap and next steps from today

Hi [name],

Thanks for today. What we agreed:

1. [Decision one]
2. [Decision two]

Next: I'll send [deliverable] by [date], and you'll confirm [item] with [person]. Shall we lock in [day] at [time] to review?

2. Internal meeting

Template 2Within the hour

Subject: [Meeting name]: decisions and owners

Team,

Decisions: [decision]. Owners: [name] for [task] by [date], [name] for [task] by [date].

Shout if I missed anything before end of day.

3. Networking meeting

Template 3Next day

Subject: Good to meet you at [event]

Hi [name],

Great to meet you at [event]. I enjoyed hearing about [topic]. As promised, here is [intro / article / link].

If it's useful, I'd be glad to swap notes again in [month].

4. Sales call

Template 4Same day

Subject: Following up on today's call

Hi [name],

Thanks for walking me through [problem]. You mentioned [priority], so I've attached [resource] that covers it.

Would [day] at [time] or [day] at [time] work to go through pricing with [stakeholder]?

5. Interview

Template 5Within 24 hours

Subject: Thank you, [role] interview

Hi [name],

Thank you for your time today. I especially enjoyed discussing [topic], and it confirmed my interest in [role].

Please let me know if I can share anything else.

6. No-show

Template 6Same day

Subject: Missed you today

Hi [name],

We had [time] in the calendar and I didn't see you join. No problem, things come up.

Would [day] at [time] or [day] at [time] be better?

TipOffer specific times rather than "let me know when works". It removes one round of back-and-forth.

Revbound offers real free times from Cal.com or Google Calendar in every reply and books the meeting when the prospect picks one.

Try it free for 3 days

When to send it

The same day is best for client and sales meetings, while the decisions are fresh. For networking and interviews, within 24 hours. If the meeting ends late, the next morning is fine.

FAQ

How long after a meeting should you send a follow up email?

The same day for client and sales meetings, and within 24 hours for interviews and networking.

What do you write in a follow up email after a meeting?

A thank you, a short recap of decisions, action items with owners and dates, and the next step.

What subject line should a meeting follow up have?

Something specific such as "Recap and next steps from today" or "[Project]: decisions and owners".

How do you follow up if someone missed the meeting?

Send a short, friendly note the same day and offer two new times.